![]() When periodically deleting duplicate messages from public folders, it is enough to make a complete duplicate deletion once. Removing duplicate messages over the past week will work much faster than removing duplicates from the entire mailbox or data file. If you know exactly where duplicates appeared, for example, over the last few days, set the filter by dates. Dates are rarely used to detect duplicates because duplicates are often several identical messages sent at different times. If these fields have the same values for multiple messages, it can be concluded that such messages are duplicates. For example, you can select these fields for comparison: subject, text, sender, recipients, and attachments. To understand which messages are duplicates and which are not, you must compare their significant fields and properties. The answer to this question is not as obvious as it may seem at first glance. How to determine that messages are duplicates? When using cloud storages, additional costs that can be avoided are required. At some point, a backup copy of your mailbox won't fit on your disk drive or network share. If duplicates exist in your mailboxes, you need more space to create backups.As a result, it takes more time to complete many tasks, and the work efficiency decreases. Some groups of people see replies to messages others may miss them. Duplicates in Exchange and Office 365 public folders slow down the workflow. ![]() In fact, it's indexing the large files and mailboxes - duplicates make a mess of search for the right email messages. Sometimes, you may find that Outlook is hung.
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